AY Honors/Word Processing/Answer Key
Template:Honor desc Template:Honor Master
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Tip for earning from home during the pandemic |
| Demonstrating the various skills in this honor can be done using screen-sharing technology available in many video conferencing applications. |
1. a. Briefly describe the meaning of the term ‘word processing’
The use of software to create and format written documents into effective, easy to read, useful works.
1. b. List the hardware needed for word processing.
A computer with screen and keyboard. A printer is also useful but not absolutely required.
2. Demonstrate correct posture while using a keyboard.
Like your mother told you, sit up straight! Hold your hands correctly to avoid strain on the wrists. Feet should be pointing in front of you, resting full feet on the floor. comfortable chair height means your eyes are looking straight at the upper third of the screen and your elbows are at a 90 degree angle. a pad for your palm if using a desktop keyboard is recommended to avoid long term illness such as carpel tunnel syndrome.
3. Demonstrate ability to correctly:
a. Switch on the hardware and open the word processing software.
You will need to find the on switch for the computer and the screen. After the computer boots up, locate the icon for the word processing software and select it so that the software starts.
If you are using the Google Suite of programs (Google Docs), simply double click the icon for Chrome browser, then navigate to drive.google.com or docs.google.com.
b. Close all documents and software, then shutdown / turn-off all hardware.
The stability of your computer is enhanced when you first close all programs before shutting down the power. Most computers have an icon in the lower left or right corner that includes a "power off" button. On pre-2007 computers, there was often a physical button that was pushed to start and turn off a system.
4. Demonstrate ability to: (Note that this may be done in conjunction with Requirement 5)
The exact process will depend on the type of operating system and word processing software used.
MS Word: File, Open. Folder appear on the left, with files and sub-folders on the right. Right click of shift click (MAC) to create new folders Google Docs - Use google Drive to see your folders and use the "New" menu to add additional folders to specific folders. To quickly choose where a file will be saved (which folder) simply navigate (double click) until you are inside that folder, then click "New" and then the type of file to create a new file in that folder. NOTE: Folders can be colored! right click (two-finger click MAC/Chromebook), "change color" and then choose your color! Any file already listed in a folder can be opened by double clicking it. The correct app/program or google program will open it in a new window or tab.
b. Retrieve / open a document from the computer’s document / file storage system
MS Word - File | Open Google Docs - Go to Google Drive and find the file and double click it. If accessing from Google docs, find it in your recent list and double click.
c. Create a new folder in the computer’s document / file storage system
d. Create a new word-processing document.
e. Give the new document a suitable file name and save it in the appropriate folder in the computer’s document / file storage system. Explain why it is important to ensure that a document being worked on is continually saved and backed up.
f. Ensure the document has its file name and its latest revision clearly noted on the document. Explain why it is important to do so.
5. Create a document consisting of no less than 800 words and which demonstrates skill in applying each of the following. Save and print the document. Make a backup copy.
With various word processing software available and regular updates being issued to that software it is not practical for this answer book to provide comprehensive instructions on these steps. The built in helps in the software should make anything clear you do not understand.
While it seems a little silly to be teaching our "born on computers" Pathfinders how to use a computer, the correct use of word processing software to make documents attractive is a skill often missing in student's lives. Many honors require written reports so why not have the Pathfinders work on the written material for another honor while learning word processing skills.
a. Setting up a document:
i. Save the document in the appropriate folder. Make a new folder if this is best.
ii. Set page orientation: portrait or landscape.
iv. Set margins.
b. Formatting a document using the following:
i. Fonts: Type (ie Arial etc), Size (ie 12 etc), Style (ie bold), Colour & Underlining.
ii. Text alignment: Left, Centre, Right and Justify.
iii. Line spacing.
iv. Lists and bullets.
v. Numbering of headings.
c. Editing a document by:
i. Copying text.
ii. Moving text.
iii. Correcting spelling and grammar using auto correct.
iv. Searching and replacing words or text.
d. Inserting into a document:
i. A table with headings and a minimum of 3 columns and 5 rows.
ii. A picture or Clip Art.
Notes
This honor originated in the South Pacific Division which has a different design for the patch, which you can find here.
This honor is an update to the Typewriting Honor.
